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Recent studies have shown that emailing is a source of stress for many professionals. Many people find themselves checking emails up to 40 times an hour. The pressure to reply to these emails can be overwhelming, leading to increased stress.
Many professionals who send and receive workplace emails are admitting to feeling stressed. Workers are plagued with emails all day, with some people admittedly checking their inbox 30 to 40 times in just one hour. The pressure to reply to these emails and the constant nagging thoughts about having to check and recheck for new emails can be simply overwhelming. Several studies have been completed to uncover the negative health effects of over-emailing and the beneficial results that breaks from emails can have on a person’s well-being.


Set Limits on Checking Emails

Wean yourself off of constant email monitoring. If you can get yourself to go 5 to 10 minutes without checking you email, set a new goal and try to go 15 or 20 minutes without checking your email, then aim for an hour or so in-between emails. If you can do this, you can then take it a step further and limit the time spent checking emails to 4 or 5 times per day. Checking emails several times an hour can be exhausting and frustrating, and can interrupt your concentration. Try to set limits and set aside specific times for reading emails. Set a goal of eventually checking your email no more than once or twice per day.

Test yourself on a weekend; try to only check your email in the evening. This will help you to spend your day off uninterrupted, and hopefully stress-free. If you can get through the weekend, gear up towards eventually only checking your emails once or twice per day during the workweek. Remember that for most employees, the world will not stop if you haven’t checked your email every 10 minutes.

Respond Only If You Have To

Many emails we receive are junk, advertisements, jokes or other nonsense. Consider deleting the majority of emails and focusing only on the ones that are truly important. Once you have lightened the load, respond to only the emails that are pertinent. The others can wait. This will organize the madness and decrease the pressure that comes from the need to respond to everyone quickly.

Empty Your Inbox

Regardless of how often you read and check your emails, be it once an hour or once a day, emptying your inbox can decrease your stress. Clearing your inbox reduces the stress associated with those waiting emails, the ones hovering in your inbox longing to be answered. Crowded inboxes are common, because many people don’t want to deal with sending a response at the time, or they leave it there as a reminder to do a certain task. Teach yourself to sort through and clear your emails quickly and create a separate list for tasks that need reminding so that your inbox remains empty.

Minimize Your Responses

Emailing is meant to be short and concise. Try to cut back on wordy emails by limiting yourself to no more than 5 sentences per response if possible. If you are clear and to the point, you will cut back on time spent on responding to emails. If you can get your response time down you can without a doubt have an empty inbox, which will no doubt reduce some of the stress surrounding daily emailing.

Recent studies have shown that emailing is a source of stress for many professionals. Many people find themselves checking emails up to 40 times an hour. The pressure of getting to all of these emails and replying with a response is a cause for concern.  Studies have shown that this stress is real and affecting some professionals’ heart rates as well as their ability to concentrate on the task at hand. Taking steps to control your emailing habits can greatly reduce the stress and pressure surrounding emailing.